Two Options for Submitting Your Data
1) Submit data using our online forms.
Please enter your findings within 48 hours of surveying an overwintering site. If you’d like to maintain a copy of your submitted data, you will need to use option 2, the Survey123 app. Online forms do not provide a copy of your responses.
LINK: Monarch Count
LINK: Habitat Assessment (Short)
LINK: Habitat Assessment (Long)
2) Or, use the Survey123 app to submit data directly from the field.
Once set up on your smartphone, the Survey123 app is the most efficient way to collect and submit data. Visit our training page to watch a demo! This option also allows you to view your previously-submitted data, unlike the online forms.
LINK: Set up on your smartphone
LINK: Training
Guidance for Submitting Data
Aim to submit data within 24-48 hours of monitoring an overwintering site. While you may submit data anytime during the overwintering season, we ask that you prioritize sending us your monarch count data in a timely manner. This allows The Xerces Society and WMC regional coordinators to track monarch abundance in real-time and promptly reach out to monitors with any clarifying questions. Submitting data shortly after surveying can prevent instances of incomplete or inaccurate reporting (e.g., lost datasheets, forgotten details, protocol issues, etc.).
Please submit a new datasheet each time you monitor a site.
Data may not be consolidated for multiple visits to the same site. Example: If you monitor a site on November 15th and then return on the 18th and 19th, you should submit three separate datasheets (one for each visit), even if similar phenomenon were observed (e.g., zero monarchs).
Please submit a new datasheet for each site that you monitor.
Data may not be consolidated for multiple overwintering sites. Example: If you monitor two distinct overwintering sites (e.g., they have unique Site IDs), you should submit two separate datasheets, even if similar phenomenon were observed (e.g., zero monarchs) or sites were surveyed consecutively.
Please submit a datasheet even when you observe zero monarchs.
Absence data is important, too! Zero counts are critical, so please complete a datasheet whether you see monarchs at an overwintering site or not.
*Note: Vetted count results are announced publicly several weeks following a monitoring period. Submitted data is immediately visible to The Xerces Society and regional coordinators. Be aware, you will not receive a copy of your survey data using the online forms. If you use the Survey123 app, you can see your submitted data.
Notice: Below is a list of 5 important links included on this page.
5. Training
Please note that while screen readers have made significant strides, they may still lack full support for optimal web accessibility.
1) Submit data using our online forms.
Please enter your findings within 48 hours of surveying an overwintering site. If you’d like to maintain a copy of your submitted data, you will need to use option 2, the Survey123 app. Online forms do not provide a copy of your responses.
2) Or, use the Survey123 app to submit data directly from the field.
Once set up on your smartphone, the Survey123 app is the most efficient way to collect and submit data. Visit our training page to watch a demo! This option also allows you to view your previously-submitted data, unlike the online forms.
Guidance for Submitting Data
Aim to submit data within 24-48 hours of monitoring an overwintering site. While you may submit data anytime during the overwintering season, we ask that you prioritize sending us your monarch count data in a timely manner. This allows The Xerces Society and WMC regional coordinators to track monarch abundance in real-time and promptly reach out to monitors with any clarifying questions. Submitting data shortly after surveying can prevent instances of incomplete or inaccurate reporting (e.g., lost datasheets, forgotten details, protocol issues, etc.).
Please submit a new datasheet each time you monitor a site.
Data may not be consolidated for multiple visits to the same site. Example: If you monitor a site on November 15th and then return on the 18th and 19th, you should submit three separate datasheets (one for each visit), even if similar phenomenon were observed (e.g., zero monarchs).
Please submit a new datasheet for each site that you monitor.
Data may not be consolidated for multiple overwintering sites. Example: If you monitor two distinct overwintering sites (e.g., they have unique Site IDs), you should submit two separate datasheets, even if similar phenomenon were observed (e.g., zero monarchs) or sites were surveyed consecutively.
Please submit a datasheet even when you observe zero monarchs.
Absence data is important, too! Zero counts are critical, so please complete a datasheet whether you see monarchs at an overwintering site or not.
*Note: Vetted count results are announced publicly several weeks following a monitoring period. Submitted data is immediately visible to The Xerces Society and regional coordinators. Be aware, you will not receive a copy of your survey data using the online forms. If you use the Survey123 app, you can see your submitted data.
